HP Deskjet 940c Printer series - using the taskagent

background image

using the taskagent

The TaskAgent allows you to determine the status of the print cartridges and
to change settings such as default print quality. It is located on the Windows
taskbar.

1. TaskAgent

changing print quality

You can quickly change the resolution of printed output using the TaskAgent.

1.

Click the

TaskAgent

icon on the Windows taskbar.

The Default Print Settings

dialog box appears. It allows you to change the

default print quality and to turn on automatic two-sided printing if you
have purchased the optional HP Two-Sided Printing Accessory.

(This

accessory is not available for all printer models.)

background image

15

2.

Select from the following options:

Print Quality

:

Draft

,

Normal

, or

Best

Automatic Two-Sided Printing

: If appropriate

3.

Click outside the Default Print Settings box.
A dialog box appears stating that the new setting will be used every time
you print. (If you don’t want to see this dialog box again, select

Don’t

show me this message again

.)

4.

Click

OK

to change the default print setting.

opening the printer properties dialog box

You can also use the TaskAgent to access the printer properties dialog box.
In this box, you can select properties such as paper size and type, page
orientation, and color brightness. Double-clicking the TaskAgent opens the

printer properties box

.

using the taskagent shortcut menu

Right-clicking the TaskAgent opens a menu of shortcuts that includes the
names of all installed HP Deskjet printers. You can perform the following
actions from this menu:

• Change the printer by selecting the printer name. A check mark

appears next to the HP Deskjet printer selected.

• Select

Change Default Print Settings

to open the printer properties box.

• Select

Open Toolbox

to open the HP Deskjet Toolbox.

• Select

Exit

to turn off the TaskAgent. Turn the TaskAgent back on by

clicking

Start

>

Programs

>

hp deskjet series

>

TaskAgent

. The

TaskAgent appears automatically whenever you restart your computer.

See also:

the hp deskjet toolbox

background image

16

displaying print cartridge warning messages

The color and appearance of the TaskAgent change when there are warning
messages. Warning messages appear when a print cartridge is low on ink
or has been installed incorrectly.

• When the icon is blinking and outlined in yellow, unread warning

messages have been issued.

• When the icon is outlined in yellow but no longer blinking, previously

read warning messages are pending.

• When the icon is no longer outlined in yellow, warning issues are

resolved.

To view warning messages:

1.

Click the

TaskAgent

icon to open the Default Print Settings dialog box.

2.

Click the

Warning Information

button.

The HP Deskjet Toolbox is displayed.

3.

Select the

Warning Information

tab to view print cartridge warning

messages.

4.

Click

Close

in the top right corner of the Toolbox to exit.

See also:

the hp deskjet toolbox
checking print cartridge status
replacing print cartridges

The Warning Information button and Warning Information tab only
appear when there are warning messages.

background image

17